The Masters at Deacons Walk Homeowners Association

 Annual Meeting of Members

Thursday November 20, 2008, 7:00PM

Minutes

DETERMINATION OF A QUORUM

¯       Quorum met with xx units represented in person.

¯       Motion made and unanimously passed to dispense with Proxy certification.

 

READING OF 2007 ANNUAL MEETING MINUTES

¯       The 2007 Annual Meeting Minutes are contained in the packet sent to all homeowners.

¯       Motion made to approve the annual meeting minutes of November 29, 2007 as presented.

Discussion ensued regarding the omission of a motion made by J. Ysseldyke and seconded by R. Kloiber to have the association contract to do moisture testing on behalf of all homeowners in the association. After discussion J. Ysseldyke moved to withdraw his motion and it was accepted by R. Kloiber. A motion was then made and seconded to amend the 2007 minutes accordingly. Motion passed.

 

A motion was made and seconded to approve the 2007 minutes as amended. Motion passed.

 

PRESIDENTÕS REPORT BY DICK MERRILL

 

¯       Dick reviewed projects completed in 2008:

á          Caulking project completed

á          Dead trees were replaced

á          Lawns were aerated and lawns received special treatment of brown spots.

á          New insurance policy has a $10,000 deductible on Building Insurance. It is important that each home owner have an HO-6 policy that will cover the $10,000 master policy deductible.

á          All roofs replaced and all deck and stair fascia boards were painted.

á          Gutters and down spouts replaced

 

¯       Projects yet to be completed:

á          Some gutter extensions missing and others need re-work. Some gutters are leaking. Owners were urged to check for leaking gutters.

á          Vinyl glazing bead under deck glass and some glass replacement not yet complete.

á          Homeowners urged to check and verify all hail damage work has been completed.

 

¯       Projects scheduled for 2009:

á          Tree trimming to be scheduled in February after lights are out of trees.

á          Replace dead shrubs

á          Paint and repair chipped and peeling door trim, evaluate need for complete painting in 2010.

á          Correct landscaping on some homes to improve drainage.

á          Review condition of stucco on homes Ð Homeowners asked to check for cracks and report to Cindy at Cedar Management. We will need to determine how to patch any cracks.

 

¯       Home Owners Alerts:

á           There has been a problem with some of the Anderson Windows and doors. One item to check is the Mullins around the Windows. Recommend calling Metro Home Repair 612-366-1231 if you have any Anderson window or door problems.

á          Taping loose and cracks appearing close to roof pillars in kitchen area Ð not structural.

 

¯       Discussed putting mulch around trees to prevent damage by weed wackers. Discussed installation of a plastic sleeve around base of trees. Motion made and passed to allow homeowners to install protective plastic sleeves around the base of their trees.

 

¯       The issue of moisture intrusion and warranty claims was discussed.  A motion was made and passed to have a meeting of all interested homeowners with an attorney to discuss a plan of action. A sign-up sheet for those interested in attending this meeting was circulated. Points made in the discussion were:

á          We are up against the 10 year home ownerÕs warranty

á          Any warranty claim must be made by the individual homeowner.

á          If a home owner is aware of moisture problem a claim must be filed with-in 2 years or it will be disallowed.

á          Jim Zachau discussed the status of his moisture problems.

á          Several Gorham Stucco homes in the area have had moisture problems.

á          A step by step approach to assessing any moisture problems was discussed.

 

Motion made and passed to invite an attorney out to meet with interested homeowners concerning moisture testing and action to be taken if moisture damage is found. A sign-up sheet for homeowners interested in attending this meeting was circulated.

 

TREASURERÕS REPORT BY RALPH KLOIBER

¯       Ralph went over a handout that summarized insurance proceeds and payments to Chismar construction for the hail damage repair project. There is a balance of $39,427 being held back pending completion of the project by Chismar construction.

¯       The reserve account activity was discussed.

¯       The proposed 2009 budget was presented.

¯       Dues for 2009 have increased from $190/month to $199/month.

 

ELECTION OF DIRECTOR

¯       Motion made and passed to dispense with election inspectors.

¯       Mark Haywood was on the ballot. President Merrill requested nominations from the floor. There were no nominations from the floor. Motion made to vote the ballot as written passed unanimously to elect Mark Haywood for a 3 year term.

 

NEW BUSINESS

¯       Christmas party scheduled for December 6th at 7:00 pm hosted by Arlene Williams at 2301.

¯       Committee formed to evaluate and determine replacement shrubs. Jane OÕBrien, Jim Zachau and Jan Kunze volunteered to serve on the committee. Their recommendations to be presented to the board of directors for approval prior to planting.

 

ADJOURN, motion made and passed to adjourn meeting, time was not recorded.

 

Respectfully submitted by Gary Reinecke, Secretary of the Board.